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Meco


Meco is a project management mobile app meant for smaller, very collaborative groups that aims to resolve common issues in group work.
Project Timeline
July 2020 - August 2020 • 2 months

Project Type
Personal Project • Group Project

Team
Holly Yoon, Georgia Bellingham, Myself
Project Responsibilities
User Research, Research Questionnaire, Personas, Interface Design, System Mapping, Prototyping

Project Tools
Figma







Problem


Group projects can be difficult, especially with larger numbers and people that you might not have previously worked with, such as school projects. Various issues can arise in these group settings, with some common ones below, which can ultimately make group projects dreadful and cause lack of motivation to work on and complete projects.


Inspiration


Throughout my experience with high school and university projects, I find myself to get frustrated and anxious when there’s lack of collective clarity. I also found it inconvenient when there are multiple different platforms being used to communicate and collaborate with my groups. I wondered if there could be a more streamline process to group work?


    



Design Challenge


How might we design a solution that solves the negative experiences that arise in group work and in collaboration?



Goal


Our goal is to make group work less of a hassle by creating a solution to relieve the difficulties of collaborating with other people. Our solution would save people from frustration, letting them complete group tasks efficiently.


Constraints


The solution should be a mobile platform for quick and convenient access, as well as target small groups of 10 or less as group projects, particularly school group projects from our personal experiences, do not exceed more than 10 people.


Project Responsibilities


While we all played an equal role in both the research and the design of the solution, we decided to equally split the responsibilities of the pages, in which I worked on the onboarding and chats sections.



Group Brainstorming


→ As a group we brainstormed common issues in group work based on our personal experiences
Came up with possible user needs to resolve these issues
Generated potential questions to ask users to under the dynamics and the difficulty of group work







User Research


To get a better understanding of our target audience and their needs, we sent out a questionnaire to 14 university students of different programs. 



We acknowledge that this is a small portion of people to survey and therefore could have created a bias in our overall responses.



Highlights from Questionnaire


Q: In your experience, rank the most frustrating issues that might arise in group work. 1 being the most frustrating, 5 being the least frustrating.

• General miscommunication
• Unequal contribution
• Colliding opinions
• Missing deadlines
• Scheduling onflicts





Q: Rank the organization methods that you find most effective in group work or collaboration. 1 being the most effective, 5 being the least effective.

• Ability to share files
• Shared calendar for meeting
• Messaging platform
• Folder spaces
• Notifications for deadlines





Personas


Based on the responses from our user questionnaire, we came up with our target persona that might struggle with group work. We pulled a quote from the last question of our questionnaire.




Struggles, Goals, App Feature to Implement


From our personas, we noted possible struggles and goals that these users would want out of such an app. 



Market Research


We that found communication and file sharing to be important in group work, which is why we considered these kinds of platforms in our research and with the research. Below we analyzed the top platforms, in which we wanted to highlight the key and helpful components of each platform.







Information Architecture


Initial System Map




Trade-Offs/Revision

As a group, we realized that the pages and content could be more concise or simply unnecessary. For example, the vision board could only be of use to groups of certain programs such as design. It would likely not be needed in other types of projects. We also realized the importance of being able to join multiple groups at once, which we added in our revision.



Final System Map






Mood Boarding for Style Guide





Solution


The solution is a mobile app that irons out the struggles of group work. Both communication and file sharing are important parts to group work, which have been combined to centralize these important needs. The solution features a homepage of assigned tasks and upcoming meetings, a shared calendar for meant for meetings and project milestones, a chat page for communication, and a storage page for shared files.






Easy Onboarding


Access new workspaces by requesting a 6-digit code from the workspace administrator. Once that’s done, it’s time for collaboration.







Team & Direct Chat


Conveniently toggle to access team and direct messages. Being able to keep all chats in one area makes it more convenient and easy to access.







Automatic Suggestions


Schedule meetings quickly with automated events. These suggestions can let users quickly create them to add to the group calendar. 





Shared Files

Access your workspace’s shared collection of files to reduce the time between switching from other platforms. Keeping both communication and files in one place makes group work more streamline.




Final Takeaways


Our group planned to conduct user interviews for both usability and if the app solved the problem statement according to testers, though due to the crunch on time, we were not able to. Had we gotten the chance, the outcome of our final product might be different.


What I Learned


This was my first group UX/UI project where I took part in the research and design. There was much to learn and it was a great learning experience. My group members and I were all of similar level of experience, and we were truly learning the entire way through, from how to conduct research, to how to follow iOS guidelines for apps.




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